Privacy Policy/Impressum

Welcome to the website of Kerala Samajam Munich (KSM). Protecting our users’ personal data is an important concern for KSM. All of KSM’s activities on and in connection with this website comply with the applicable data protection legislation. This privacy policy informs you on how and for what purpose we process personal data in connection with your visit to, and use of, our website. Any changes that we make to our privacy policy in the future will be posted on this page.

Collection and processing of personal data

We collect and process personal data, i.e. information that identifies, or at least makes it possible to identify, you as a natural person (e.g. your name, your address and/or e-mail address) when you decide to actively communicate with us and when you use our online store in the “store” section of our website. Furthermore, we collect and process certain technical data that results from you visiting our website which is also considered personal data. Processing means any operation which is performed on personal data, such as collection, recording, organisation, structuring, storage, adaptation, retrieval, any kind of disclosure, erasure or destruction or other use.

The Store Section of the Website

There are certain data that you may – but by no means must – submit to us when using the store section of our website.

When you buy a product that we may offer from time to time you will obviously have to submit your email address as well as any other data necessary for the provision of the product. Also, there are means on our website to get in touch with us directly, especially our contact form, which in turn requires you to submit personal data, such as your name, date of birth, address and email, but also the very content of your request.

We collect, store and use such data in order to fulfil your corresponding request. For this, the legal basis is Article 6 sec. 1 sent. 1 lit. f GDPR, as it is in our mutual interest to handle your requests. Your data will not be collected, stored or used in any other way or for any other purpose. Hence, as an example, if you submit your email address via our store, we will use only your email address to get back to you with the product information you requested. Hence, you fully control the information you provide Kerala Samajam about yourself and how it may be used.

No disclosure of personal data to third parties

We will not disclose your personal data, be it by transmission or otherwise, to third parties except where:

  • Such disclosure is necessary to fulfill existing obligations towards, or assert and enforce claims against, you;
  • You consented to such disclosure;
  • Federal or competent state authorities, in particular law enforcement and/or data protection supervisory agencies, request such disclosure on the basis of the applicable laws, if and inasmuch as such disclosure is necessary to counter dangers to public safety and order or for the investigation and persecution of criminal acts;
  • We are otherwise bound to do so by law.

Cookies

Our website uses http cookies. An http cookie is a piece of text stored on your computer by your web browser. Cookies are sent as a field in the header of the http response by our web server(s). It is then sent back by your browser every time it accesses the respective web server.

  • Our website uses session and persistent cookies in order to provide you with an easy and comfortable web service. They allow us to, for example, display the German contact information any time you visit our website if your first visit to the site came from Germany. It is our legitimate interest (Art. 6 sec 1 lit. f) to provide you a comfortable web service.
  • The Platform under deuses session cookies (which are automatically deleted at the end of each session) that, for example, allow us to identify you as the same user (but no more) over a session on our website and to “keep” certain data across more than one webpage so that you don’t have to reinsert the same data or set your personal settings over and over again. Use of cookies for the purposes of our website is necessary to provide you with our services and therefore based on Art. 6 sec. 1 lit. b GDPR (performance of a contract).
  • Should you, however, wish to generally discontinue the use of cookies, you may use your browser settings to prevent the acceptance and storage of new cookies. To find out how this works with your browser, resort to the browser’s help function or contact the manufacturer. However, we recommend leaving the cookies functions switched on as, only if you do, will you retain the full benefit of the high level of user comfort to which we strive. In addition, the use of the Platform requires us to be able to set cookies.

Security

Kerala Samajam takes great care to ensure the security of personal data. Your data is conscientiously protected from loss, destruction, distortion/falsification, manipulation and unauthorized access or unauthorized disclosure through appropriate technical and organizational measures. However, due to the inherent nature of the Internet as an open global communications vehicle, we cannot guarantee that information, during transmission through the Internet or while stored on our system or otherwise in our care, will be safe from intrusion by others, such as hackers.

Third party sites

Third party sites linked to from this website may have different privacy policies and practices. We are not responsible for the information practices of third party sites, or channels or areas of this website, that are operated by third parties. You should carefully review these other privacy policies in order to determine how each third party may use any personal information you provide.

Data retention

We strive to keep our processing activities with respect to your personal data as limited as possible. Personal data provided by you upon using our services will be retained only for as long as we need it to fulfil the purpose for which we have collected it or as long as required by statutory retention requirements.

Your rights

Under the legislation applicable to you, you may be entitled to exercise some or all of the following rights:

  • Right of access (Art. 15 GDPR): You have the right to information regarding the data we process concerning you. Upon request we will provide you a copy of the data together with additional information to the extent defined in Art. 15 GDPR.
  • Right to rectification (Art. 16 GDPR): You have the right to rectification of your data, wherever such data is incorrect or incomplete.
  • Right to erasure (Art. 17 GDPR): You have a right to erasure regarding data that is no longer required for the original purposes or that is processed unlawfully, as described in Art. 17 GDPR. Wherever certain data is subject to retention periods, instead of deleting the data we will restrict processing to the duration and intended purposes of such period.
  • Right to restriction of processing (Art. 18 GDPR): Upon your request, we will restrict processing of personal according to Art. 18, wherever there are uncertainties regarding our right to process such data or while a decision regarding your objection to such processing is pending. In such cases we will only retain data, restrict any processing to the minimal extent necessary and withdraw access to your data from our website management team.
  • Right to object to processing based on Art. 6 sec. 1 lit. f GDPR: Upon your objection we will cease any processing of your personal data based on Art. 6 lit. f. Wherever we have compelling legitimate grounds to process your data, we are allowed to further process such data, provided our interest in doing so prevails in a weighting against your interest against the processing activity. Therefore, to allow us to evaluate your request, please let us know the reason for your objection.
  • Right to withdraw consent: Where a processing is based on your consent, you have the right to withdraw your consent at any time by sending an email info@keralasamjammunich.de, without affecting the lawfulness of processing based on consent before its withdrawal.

What Information We Collect

We may collect the following personal identification information about you which includes first and last name, postal address, email address and date of birth.

What We Do with Your Information

We may collect or use personal information from you for the following purposes:

  • To maintain the mandatory members information as stated by law.
  • To issue the products like membership and entry tickets to our events.
  • To communicate regarding upcoming events

Sources of Collected Information

  • The information is collected while buying a product from our store
  • Contact form: The details entered in contact forms are used only for the stated purpose. The details are never handed over to a third party. The entries are forwarded to the committee members by email.

Who We Share Information With

  • Sportsamt
  • Any other government agencies in charge of managing the registered organizations.

Contacting us

Post: c/o Shafeeque Kinarulla kandy, Johann-Theodor-str.2, 85737 Ismaning

Email: info@keralasamajammunich.de